Office Tips 'n' Tricks
Nikhil Rastogi, Apr 13, 2008 1020 hrs IST
Hate switching your hand from keyboard to mouse? Correcting the same spelling errors over and over again?
Avoid Repetitive Keystrokes
There's one feature I use quite a bit, and you'll love it too if you often use Word. It's the venerable Autocorrect option. I'm sure you've already heard of it and tried it, put probably not this way.
As the word "Auto-correct" suggests, it automatically corrects common spelling mistakes, such as when you type in "audeince" instead of "audience". This can automatically get replaced -- without your intervention -- by the correct spelling. This is a great feature which can be extended.
Using AutoCorrect as AutoReplace
If you type a lot like I do, there are generally words, sentences, and phrases you repeat many times. Auto-correct can really help here. For example, if you have the word "Microsoft" appearing several times in a document, simply bring up the Autocorrect option and assign a keyword/shortcut that would quickly replace itself with the whole word. So while writing this feature, I saw myself repeating the word "Microsoft" several times over, so I tactfully Autocorrected it with the shortcut "ms"; every time I typed in "ms" and hit the spacebar (it's important that you hit the spacebar after entering the shortcut), the "Microsoft" would magically appear. Oh, and before I forget, you can even use special characters such as full-stops, brackets, and greater than signs (perfect for quick HTML code inserts).
Like the idea? Try it out yourself
1. In Word (2003), go to Tools | AutoCorrect Options.
2. In the Replace column, type in ms.
3. In the With column, type in Microsoft. Click Add.
The above is applicable to plain text. However, if you want formatted text with bolding or italics, here's how you do it.
1. Type in the formatted text first in Word, then select it and open AutoCorrect options as above.
2. Select the Formatted Text radio button on the right. The text will automatically appear in the With box. Just enter the Replace details.
Don't like the shortcut? Do this:
1. In the Replace column, type in the shortcut, ms in this case.
2. Hit Delete. Note that this change is undoable. OR If you just want to replace it (even with formatted text), use the same shortcut, but just alter the shortcut in the Replace column. Hit the Replace button to accept the change.
There is only one limitation that I can think of: when changing computers, you cannot export the AutoCorrect options. But if you've figured out a way, do write to us in the comments area!
USER COMMENTS
by uma, Delhi, on Apr 15, 2008 01:23 PM, Report abuse Reply
This is fantastic. We can save lot of time.
by Sandeep, Pune, on Apr 15, 2008 12:05 PM, Report abuse Reply
You sure cannot export the autocorrect options, but you can surely carry it around when switching computers... i simply copy the entire folder C:\Documents and Settings\user\Application Data\Microsoft and replace it in a new system.. just be sure to close MS Word before replacing the folder... there.. its done.. now open word and u have the autocorrect entries from your old system.... BTW.. IF U THINK 2003 IS A DINOSAUR.. I PERSONALLY LIKE 2000.. wot wud u call it... ;)
by Anil Kurup, Ahmedabad, on Apr 14, 2008 12:42 AM, Report abuse Reply
Office 2003 may be a dinosaur, but it is much more stable and usable than the not-so-new mutant on the block--office 2007
by ancient2k3use, iceage, on Apr 13, 2008 07:29 PM, Report abuse Reply
2K3 sucks compared to 2K7. 2K7 is a complete makeover.
by zamsak, Mumbai, on Apr 13, 2008 11:05 PM, Report abuse
You can also use PhraseExpress instead of autocorrect.
by Anonymous, eh?, on Apr 13, 2008 03:48 PM, Report abuse Reply
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it is very good to read all this ,great job.
by manish.soni, new delhi, on Apr 15, 2008 03:33 PM, Report abuse Reply